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Executive Assistant

Tampa, FL 33604

Posted: 06/25/2025 Employment Type: Direct Hire Job Category: Administrative/Clerical Job Number: 21897 Earning Potential: $70,000-$90,000 yearly

Job Description

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Job ID 21897 – Executive Assistant

Location:  Tampa, 33604 – This position is onsite

Pay: $70,000 to $90,000 DOE

Type:  Direct hire

Schedule:

Job description:
  1. Manage executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritizing appointments for managing partners and the President.
  2. Monitor and manage the President’s email inbox, filtering communications, redirecting messages to appropriate staff, and ensuring timely follow-up.
  3. Coordinate internal and compliance meetings by preparing agendas, sending reminders, documenting minutes, and tracking follow-up tasks to completion.
  4. Organize and support high-level team meetings (e.g., Board of Managers, State of the Union) by arranging logistics, preparing documents, and managing invitations and technology needs.
  5. Plan and execute logistics for quarterly Trust meetings, including venue selection, hotel accommodations, participant communication, and travel coordination.

Nice to have:
  • Bachelor’s degree in Business, Accounting, Economics, or Finance

Requirements:
  • Must have (5)+ years of recent experience in C-Suite executive support role
  • Must have an Associate’s Degree
  • Must be MS Office proficient
  • Must be very proactive, resourceful, detail oriented, able to maintain confidentiality
  • Background check required
  • Drug screening required

Meet Your Recruiter

Victoria Helton
Director of Client Services

Hi, I'm Victoria Helton, Director of Client Services. I am happy to discuss your needs and create a pathway to a bright future. Looking forward to connecting. 

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