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Executive Assistant

Tampa, FL 33618

Posted: 06/12/2024 Employment Type: Direct Hire Job Category: Administrative/Clerical Job Number: 19987 Earning Potential: 65,000-85,000

Job Description

Job ID 19987 – Executive Assistant

Location:  Tampa, 33618 – This position is onsite

Pay:  $65,000 - $85,000 depending upon experience

Schedule: M-F, 8:30 AM to 5:00 PM EST

Type:  Direct hire

Job description:
  • Arrange and coordinate travel logistics including flights, accommodations, and transportation.
  • Research and book optimal travel options to ensure efficiency and cost-effectiveness.
  • Organize and manage the CEO's calendar, scheduling appointments, meetings, and events.
  • Coordinate with internal and external stakeholders to ensure smooth scheduling.
  • Serve as a primary point of contact for communication with lender partners.
  • Facilitate effective communication to ensure alignment and collaboration.
  • Provide support to the Operating Manager by assisting with bookkeeping tasks as needed.
  • Maintain accurate records and assist in financial data entry and reconciliation.
  • Take detailed meeting minutes and distribute them to relevant parties.
  • Compile and prepare reports, presentations, and PowerPoints as requested.
  • Act as an extension of the CEO, understanding and representing company core values.
  • Foster a positive company culture and maintain a strong alignment with organizational goals.
  • Handle highly confidential and sensitive information with discretion and professionalism.
  • Ensure security measures are in place to protect sensitive data.
  • Conduct research and gather information to support decision-making processes.
  • Provide insights and recommendations based on thorough analysis and data collection.
  • Assist the COO and Operations team with various tasks and projects as needed.
  • Collaborate cross-functionally to address operational needs and challenges.

Nice to have:
  • Bachelor’s Degree
  • Construction industry background
  • Financial industry background
  • Project management

  • Must have previous recent experience in an Executive Support role.
  • Must have Salesforce experience.
  • Must be MS Office proficient.
  • High school diploma or equivalent.
  • Background check required.

Meet Your Recruiter

Rebekah Datsko
Client Service Manager

Hi, I'm Rebekah from the Client Services team here at Hiregy ready to assist you with your career search.  If you have any questions about this role, I am happy to help.  

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