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Accounts Payable Specialist

Tampa, FL 33619

Posted: 12/19/2024 Employment Type: Contract to Hire Job Category: Accounting/Finance Job Number: 21516 Earning Potential: $24.00

Job Description

JOB ID 21516 – Accounts Payable Specialist

Location:  Tampa, 33619 – This position is onsite

Pay: $24.00 per hour

Type:  Contract-to-hire

Schedule:  M-F, 7:30a-4:30p


Job description:
  • Invoice Management & Vendor Relations: Maintain the flow of operations by receiving, coding, logging, and verifying all vendor invoices. Ensure pricing aligns with vendor quotes and purchase budgets. Review monthly vendor statements, track outstanding invoices, and coordinate vendor payments promptly and accurately.
  • Job Costing & QuickBooks Proficiency: Work closely with management to ensure job costs are accurately associated with each project. Enter vendor invoices and payment information into QuickBooks, and maintain necessary vendor details (W-9, COI, address, contact info).
  • Vendor Communication & Documentation: Ensure timely and confidential collection of accounts payable data and proper filing of vendor documents. Prepare and coordinate Release of Lien (ROL) forms for vendors on a monthly basis and upon project completion, maintaining both electronic and printed copies.
  • Purchase Order & Equipment Tracking: Maintain and update a Purchase Order (PO) log, matching orders with invoices and resolving discrepancies. Track rental equipment, tools, and MOT (Means of Transportation) equipment in coordination with superintendents, and ensure up-to-date information on all unpaid orders via a shared Google Calendar.
  • Municipality Contractor Registrations & NTO Management: Ensure ARC is registered as a contractor in all municipalities where jobs are located, keeping all registrations current. Track, log, and organize Notice to Owner (NTO) job information, ensuring accurate entry into the SunRay website and maintaining detailed records in shared spreadsheets.
  • Reporting & Coordination: Communicate regularly with superintendents and management to ensure the timely completion of projects, including final payments and "last day" worked information. Assist in weekly reporting for management and project updates to the team.
  • Administrative Support & Office Maintenance: Assist with preparing and completing vendor applications, change orders, and subcontractor agreements. File all paid invoices and vendor statements. Assist with answering office phones, maintaining a clean office environment, and performing additional tasks as requested by management.

Requirements:
  • Must have recent AP experience in the construction industry.
  • Office relocating Feb 2025 in the same zip code.
  • Background check required.
  • Drug screening required.
  • High school diploma or equivalent required.

Meet Your Recruiter

Linda Figueroa
Senior Client Services Manager

Hi, I'm Linda from the Client Services team here at Hiregy ready to assist you with your career search.  If you have any questions about this role, I am happy to help.  

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